AI Chief of Staff builds · owner-founders · San Diego County

Stop being the bottleneck in the business you built.

A personal AI team that keeps your goals on track, your clients cared for, and your days organized. Guided by decades of building, running and selling businesses.

You already have AI. You do not have a system. Reese Harris, based in Carlsbad, builds San Diego owner-founders a Grok Bot Chief of Staff that knows the business, then a team of AI assistants, each with a job. Sales go up. Margin gets cleaner. You get out of the middle.

Let’s connect · AI Chief of Staff fit check · 5 short steps

Let's map your stack and stand up your Chief of Staff.

Step 1 of 5 · Hello

Step 1 of 5 · Hello

First things first. Who am I talking to?

Two quick fields. No homework yet.

Hi, I'm Reese. Let's see if we're a fit.
Takes a few minutes. Your answers stay private.

Step 2 of 5 · The business

Tell me about the business you built.

How big it is, where it pinches, and where it is headed.

Reese Harris

Nice to meet you. Now, the business. How big is your team, where does your week leak, and where do you want the company a year from now? That shows me where a Chief of Staff could take work off your plate first. Pick every leak that stings. I've heard it all.

Where does your week leak?
How big is your team, including you?
Where does your week leak?

Pick every one that stings.

Step 3 of 5 · You

Let's get a little more specific.

Who is steering, how big the engine is, and the first job you would hand over.

Reese Harris

Let's get a little more specific. Your role matters, because a Chief of Staff reports to the person who runs the company. Revenue helps me size the project, and it stays between us. Then tell me the one thing you'd hand off tomorrow if you could. That's usually where we start.

Who's steering, and what would you hand off first?
What's your role in the business?
Roughly, what's your annual revenue?

Ballpark is fine. It helps size the project, and it stays between us.

Step 4 of 5 · People and AI

Now the human side.

Great tech on a team that hates change is an expensive paperweight. So, honestly:

Reese Harris

Now the human side, which is where the real work happens. How well do you and your team take to change, even good change? How much is your staff using AI right now, and how? And what tools do you run on? No wrong answers here. It just tells me where to begin.

People first: change, AI, and your tools.
On a scale of 1 to 5, how well do you and your organization accept new programs and change, even when it's positive?

1 means We dig in our heels. 3 means Depends on the week. 5 means Bring on the new.

How much is your staff using AI right now, and how?
What does the business run on?

Pick any that apply.

Step 5 of 5 · Timing and your report

Last step. Where should I send your report?

Two honest answers, then your email. Your free report is waiting on the next page.

Reese Harris

Last step, I promise. When would you want a Chief of Staff working for you, and what starting investment feels honest? This is serious technology and a real project, so a straight answer helps us both. Then add your email, and your free report on AI in your business is on the very next page.

Last step: timing, investment, and your report.
When would you want a Chief of Staff working for you?
Real talk: this is serious technology and a real project. What starting investment feels honest? placeholder

No wrong answer. It just points you to the right next step.

Reese Harris

Reese Harris reads every answer and replies personally. Nothing here is shared or sold.
Carlsbad, CA, serving San Diego County

More sales Pipeline, follow-up, and outreach that do not wait on you.
Better profit Exceptions, waste, and quiet leaks surface before they sit in the books.
Less owner load Work moves through bots. You review. You do not carry every task.

The problem

Most small companies still run through one tired operator.

Sales stall in the owner’s drafts. Follow-up dies on Friday. Inventory waits. Marketing is a burst, then silence. Profit is what is left after everyone has already been busy.

Grok Bots are built to finish work: sign into tools, keep context, run routines, hand off to another bot. That only compounds if someone designs the bot team on purpose: one bot at the top, a job for each department, and a human who still owns the company.

Your bot team

Give each bot a job. Connect them. Start at the top.

Grok Bot’s own model is simple: message them like teammates, show them how the work is done, let them get smarter. ree-source makes that usable inside a real company, not a demo chat.

01 · The top

Chief of Staff bot

Works directly with you, the owner-founder. Ingests ERP, accounting, marketing, sales, inventory, and system files. Holds the operating picture. Delegates into the departments that are ready.

02 · Revenue

Sales bot

Pipeline, accounts, follow-up, prospect research, drafts in your voice. You stop being the closer of last resort.

03 · Demand

Marketing bot

Campaigns, lists, offers, and publishing cadence that do not depend on a burst of owner energy.

04 · Money

Finance bot

Books, exceptions, the profit story. Surfaces what is leaking before it becomes next quarter’s surprise.

05 · The machine

Operations / ERP bot

Workflows, bottlenecks, fulfillment, the daily rhythm that used to live in one person’s head.

06 · Supply

Inventory bot

Stock, purchasing signals, and the decisions that used to wait until you had a free hour.

Official Grok Bot capability, used as designed: bots can sign into tools, run scheduled routines, work in parallel, keep memory, and hand work to each other. The bot team is the implementation. The product is xAI’s.

Method

Correct and effective means designed, not dumped in.

A loose collection of bots is noise. A bot team is a company: one intelligence that knows the whole, department bots with a job, and an owner who reviews instead of carrying.

  1. Sit with the owner Map the real work, the tools, and the places only you can currently decide.
  2. Stand up the Chief of Staff Train it on operational systems and files until it can brief and delegate.
  3. Build one department bot at a time Sales or publishing first if revenue is the constraint. Finance first if the books are the constraint.
  4. Connect the handoffs The Chief of Staff assigns. The department bot finishes. You approve what still needs a human.
  5. Tighten weekly Routines, memory, and exceptions. The bot team gets sharper because the work is real.

What each bot is built to do

The job each bot carries, in plain words.

These lines are written in each bot’s voice to describe its job. They are not client testimonials.

Chief of Staff bot · the job we train first

Give me the operating picture and I will stop asking you the same questions the company already answered in ERP, the books, and the inbox.

Sales bot · the revenue seat

I will draft the sequence, work the list, and queue what needs your name on it. You stop living in the drafts folder.

Finance bot · the profit seat

I do not make the company richer by writing slogans. I flag the leak while it is still small enough to close.

Marketing bot · the demand seat

Cadence beats inspiration. I will keep the list warm when you are in production.

Ops bot · the machine

Show me the workflow once. I will run the routine so you are not the bottleneck on Tuesday.

Live direction

Book publishing & marketing company

Reese is directing a publisher through a full Grok Bot team: editorial rhythm, marketing cadence, and owner load. Early read from the operator: they are using it, and they are not going back to doing every pass themselves. That is the point of correct implementation. Named results stay with the client until they want them public.

Reese Harris

Who builds this

Reese Harris. Directly with the owner.

I’ve sat in every seat these bots touch, so I know what owners actually need handled.

I earned a BA in Business Administration at Fort Lewis College in Durango, Colorado, with a dual emphasis in Marketing and Accounting, then started as a tax accountant and preparer. In the 1990s I built and sold a B2B pet products distribution business.

As Director of Operations and IT at By Referral Only, Inc., then North America’s largest real estate seminar and training organization, I built its first website, network, ERP system and company-wide email. I hired more than 125 people, including the CFO, and served a year as interim CFO.

I founded Ree-Source, Inc., an early “website to press” marketing company for real estate agents, with the award-winning Listingcard. It grew into web development, email marketing, video, ebook publishing (Wiseologie), social media and exit planning for founder-CEOs.

Recently, building an AI personal relationship website showed me firsthand how fast AI moves a business. Now I build Grok Bot teams for owner-founders, hands-on.

  • Owner-first engagement No junior layer between you and the person designing the Chief of Staff.
  • Systems, not slogans ERP, books, sales, marketing, inventory, files. The bot learns the company as it is.
  • Independent We are not selling you software licenses for a platform we do not own.

Background

  • BA, Fort Lewis College
  • Former tax accountant
  • Built and sold a business
  • Interim CFO

Let’s connect

If you are still the bottleneck, start here.

Tell Reese what you want the company to do without you. The first move is the Chief of Staff bot. Everything else hangs off that.

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